The Ex Ordo communication hub allows review group chairs to send messages from the system,. This article will walk through the steps to contact
Step 1: Create your message
You can create your message by navigating the the Communication hub and clicking the New Message button.
Step 2: Select your Recipient Group and Filter the list (if needed)
Review group chairs can only message reviewers. Select Reviewers and click Next.
You can apply filters on the next step which allows you to email some, but not all, reviewers. You can message the following subsets:
- All Reviewers - sends a message to everyone in your review group (s)
- Not Invited - messages any reviewer who hasn't been invited yet
- Not Ready for Review - sends a message to reviewers who accepted an invitation, but aren't ready because they don't have topics yet. This is a good option to remind reviewers that they need to select topics before you can give them assignments.
- Ready to Review - messages reviewers who have topics assigned and therefore can get assignments.
- Not Started - messages reviewers who have assignments already, but haven't started working on them yet. This is a great option to remind reviewers to log in and start their reviews.
- Have Outstanding Reviews- messages reviewers who haven't finished their reviews yet. This is a great option to remind reviewers to log in and finish their reviews.
- Completed - messages reviewers who have completed all of their assignments. This is a great way to send a quick thank you note for their hard work!
Step 3: Create or edit your email
Next, write up your message or use the existing template that may populate based on your reviewer choice. For example, if you choose the Not Started group on the previous step you will see a reminder template here. You can edit this template, if needed.
If no template populates, you can write your own message. Be sure to add a clear subject line so reviewers know it is important to open the email and hit Next when ready.
Step 4: Update the reply to email to your own (if needed)
The signature and reply to email will be the conference email by default. You may want replies to go directly to your email, not the conference email. You can set your email as the reply to address underneath the body of your email before proceeding to the Test step.
Step 5: Check your email
You can check your message on the Test step. Feel free to send yourself a test message so you can view the email in your real inbox. Go Back to make changes or hit Next when you are happy with the email.
Step 6: Send your message
The final step is to hit the Send message. That's it!
