--- title: "Track chair: Notifying accepted and rejected authors" description:   You must assign decisions before taking these steps. Check out this article for more details.    The video below walks through this process in detail.        Warning! Publishing decisions makes them --- [Skip to content](https://help.exordo.com/track-chair-notifying-accepted-and-rejected-authors#main-content) English Show submenu for translations ![Logo Standard Medium.png\]](https://help.exordo.com/hs-fs/hubfs/Logo%20Standard%20Medium.png?height=40&name=Logo%20Standard%20Medium.png) Open main navigation Close main navigation - English Show submenu for translations - Want to refer Ex Ordo? Want to refer Ex Ordo? How can we help? - There are no suggestions because the search field is empty. 1. [Knowledge Base - Support Documentation for Ex Ordo](https://help.exordo.com/?hsLang=en) 2. [Track Chairs](https://help.exordo.com/track-chairs?hsLang=en) 3. [Decisions and Final Submissions](https://help.exordo.com/track-chairs?hsLang=en#decisions-and-final-submissions) # Track chair: Notifying accepted and rejected authors   You must assign decisions before taking these steps. Check out [this article](https://help.exordo.com/track-chair-decision-making-process?hsLang=en) for more details.    The video below walks through this process in detail.      ### Publishing Decisions   **Warning!** Publishing decisions makes them visible on an authors dashboard. Do not publish decisions until you are ready for authors to see them.    Publishing a decision will **not** send an email to authors.   You can publish decisions individually by clicking on **Publish this Decision**.   ![](https://help.exordo.com/hs-fs/hubfs/image-png-Oct-15-2025-12-13-28-4702-PM.png?width=688&height=562&name=image-png-Oct-15-2025-12-13-28-4702-PM.png)   You can publish some, but not all, submissions using a bulk action. #### ![](https://help.exordo.com/hs-fs/hubfs/image-png-Oct-15-2025-12-14-29-0345-PM.png?width=688&height=569&name=image-png-Oct-15-2025-12-14-29-0345-PM.png) You can publish all decisions by clicking the Publish Decisions button.   ![](https://help.exordo.com/hs-fs/hubfs/image-png-Oct-15-2025-12-15-10-5590-PM.png?width=688&height=359&name=image-png-Oct-15-2025-12-15-10-5590-PM.png) ### Notifying authors:   You can notify authors after publishing at least 1 decision.    Step 1: Locate the Submissions Notification of Decisions card on your dashboard and click the **Notify Accepted Authors** button.   ![](https://help.exordo.com/hs-fs/hubfs/image-png-Oct-15-2025-12-24-49-8446-PM.png?width=688&height=380&name=image-png-Oct-15-2025-12-24-49-8446-PM.png)     Step 2: You will now be in the Communication hub. You can apply filters if you need to notify authors by format; or if you need to notify certain author types only. Click **Next** to continue.   ![](https://help.exordo.com/hs-fs/hubfs/image-png-Oct-15-2025-12-24-48-7151-PM.png?width=688&height=331&name=image-png-Oct-15-2025-12-24-48-7151-PM.png)   Step 3: Add in a good subject line and edit the email, if necessary. Scroll down to see more options.    ![](https://help.exordo.com/hs-fs/hubfs/image-png-Oct-15-2025-12-26-21-8978-PM.png?width=688&height=410&name=image-png-Oct-15-2025-12-26-21-8978-PM.png)   You can now add an attachment, modify the signature name and change the Reply To email to ensure responses go to the right place. click **Next** to continue.   ![](https://help.exordo.com/hs-fs/hubfs/image-png-Oct-15-2025-12-27-24-5207-PM.png?width=688&height=411&name=image-png-Oct-15-2025-12-27-24-5207-PM.png)   Step 4: Review the email. Click **Back** to make changes, if needed. You can send yourself a test message to see the email in your inbox. When ready, click **Next**.    ![](https://help.exordo.com/hs-fs/hubfs/image-png-Oct-15-2025-12-29-22-0102-PM.png?width=688&height=421&name=image-png-Oct-15-2025-12-29-22-0102-PM.png)   Step 5: Send the email.    ![](https://help.exordo.com/hs-fs/hubfs/image-png-Oct-15-2025-12-30-00-9022-PM.png?width=688&height=418&name=image-png-Oct-15-2025-12-30-00-9022-PM.png)   Step 6: Return to the dashboard and repeat this process until the Notify buttons have disappeared.    The notify buttons will return if: - you change a decision on a submission - you accept/reject a new submission You can repeat this process from step 1 to notify authors, as needed.   ![](https://help.exordo.com/hs-fs/hubfs/image-png-Oct-15-2025-12-30-54-6265-PM.png?width=688&height=442&name=image-png-Oct-15-2025-12-30-54-6265-PM.png) - [Site Administrators](https://help.exordo.com/site-administrators?hsLang=en#main-content) - [Conference hub - getting started and managing site settings](https://help.exordo.com/site-administrators?hsLang=en#conference-hub-getting-started-and-managing-site-settings) - 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