---
title: "Track chair: Setting profile access and email notifications"
description:   As a track chair, you can decide who has access to change your profile details in the system and how you should be notified about changes relevant to you. Once you log in, select your Profile from t
---

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1. [Knowledge Base - Support Documentation for Ex Ordo](https://help.exordo.com/?hsLang=en)
2. [Track Chairs](https://help.exordo.com/track-chairs?hsLang=en)

# Track chair: Setting profile access and email notifications

 

As a track chair, you can decide who has access to change your profile details in the system and how you should be notified about changes relevant to you.

#### Step 1) Access your profile

Once you log in, select your **Profile** from the top right hand corner of the dashboard. This will open up your profile panel.

#### ![Screenshot 2024-10-14 at 16.42.51](https://help.exordo.com/hs-fs/hubfs/Screenshot%202024-10-14%20at%2016.42.51.png?width=670&height=143&name=Screenshot%202024-10-14%20at%2016.42.51.png)

#### Step 2)  Access setting

Once in this section, please select  **Edit** for the Access control.

#### ![Screenshot 2024-10-14 at 16.44.11](https://help.exordo.com/hs-fs/hubfs/Screenshot%202024-10-14%20at%2016.44.11.png?width=670&height=390&name=Screenshot%202024-10-14%20at%2016.44.11.png)

You can decide that administrators (e.g. chairs and assistants of the conference) or your co-authors can change your details at any time. This is the default. 

![Screenshot 2024-10-14 at 16.45.36](https://help.exordo.com/hs-fs/hubfs/Screenshot%202024-10-14%20at%2016.45.36.png?width=670&height=194&name=Screenshot%202024-10-14%20at%2016.45.36.png)

Or you can decide that only you can change your own details. If this is the case, you will have full control over your details in the system.

Once you have made your choice, you can select  **Done**.

#### Step 3)  Message Preferences

In the next step, you can decide how to manage notifications about these changes.

![Screenshot 2024-10-14 at 16.46.04](https://help.exordo.com/hs-fs/hubfs/Screenshot%202024-10-14%20at%2016.46.04.png?width=670&height=360&name=Screenshot%202024-10-14%20at%2016.46.04.png)

If you allow administrators and co-authors to update your profile details, you can then decide if you should receive an email notification if they do. By default, the system will send you an email but you can turn this off.

![Screenshot 2024-10-14 at 16.47.44](https://help.exordo.com/hs-fs/hubfs/Screenshot%202024-10-14%20at%2016.47.44.png?width=670&height=539&name=Screenshot%202024-10-14%20at%2016.47.44.png)

You can also decide if you wish to be notified if one of your reviewers declines a review. This is only relevant if the organisers have allowed them to decline assigned reviews. Most track chairs find it useful to be notified about reviewers who have declined assignments.

Once you have finished your configuration, select  **Done** to save your choice. 

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    - [Initial Submissions](https://help.exordo.com/track-chairs?hsLang=en#initial-submissions)
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    - [Communication hub: sending messages from Ex Ordo](https://help.exordo.com/track-chairs?hsLang=en#communication-hub-sending-messages-from-ex-ordo)
    - [Using the Virtual Builder (Session Creators Only)](https://help.exordo.com/track-chairs?hsLang=en#using-the-virtual-builder-session-creators-only)
- [Reviewers](https://help.exordo.com/reviewers?hsLang=en)
- [Review Group Chairs](https://help.exordo.com/review-group-chairs?hsLang=en#main-content)

    - [Preparing for the review](https://help.exordo.com/review-group-chairs?hsLang=en#preparing-for-the-review)
    - [Managing the review](https://help.exordo.com/review-group-chairs?hsLang=en#managing-the-review)
    - [Using the Communication Hub](https://help.exordo.com/review-group-chairs?hsLang=en#using-the-communication-hub)

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