Sometimes you just need a little bit more from your authors. Perhaps you need their telephone number or an academic CV. You can easily add these requirements when configuring your submissions (more information here). There are two types of information you can ask for:
- Information from each author.
- Information about the submission in general.
Modifying submission settings will result in a background check running if you have submissions in the system. The background check will review all submissions to review the submission status. If any submissions become pending as a result of the changes you make, the system will send all admins an email to let you know. We have more information on background checks in this article.
Asking for additional information from individual authors
On Step 4 when setting up submissions, you can select the type of question to ask your authors. These questions are linked to the author's profile and each author will be asked these questions.
- Answer: short text answer
- Explain: paragraph text answer
- Choose: dropdown of options
- Agree: checkbox to agree with a statement
- File Upload: upload of a file
For each type, you will have a form to fill out to create the question - they are all slightly different but will all have the following fields.
Name: Title of the question
Instructions: Information for the authors to explain how they should answer the question.
Required?: Should authors be required to answer this question?
This is how the author form will display the extra questions you have added.
Asking for extra information from the group as a whole
On Step 6 when setting up submissions, you can select the type of question to ask about each submission. These questions will appear in an additional tab in the submission workflow and can be categorised as needed.
- Answer: A short answer
- Explain: A paragraph answer
- Choose: A dropdown of options
- Agree: A checkbox to agree with a statement
- File Upload: An upload of a file
For each type, you will have a form to fill out to create the question - they are all slightly different but will all have the following fields.
Name: Title of the question
Instructions: Information for the authors to explain how they should answer the question.
Required?: Should authors be required to answer this question?
Move to Tab: In the case of lots of information, you can add tabs and move your questions around to where they are needed.
For Authors two additional Tabs with questions will appear as below:
It's as easy as that! Your authors will now be asked for this information when they submit their content.