Depending on your conference process, you may need to ask your reviewers to pick the topics they wish to review. This guide will show you how to ask them to login and do so.
Step 1: Add your reviewers
In order to send email invitations to your reviewers, you will first have to add/import your list of reviewers.
Step 2: Open the invitation email
Once this step is complete, you will be presented with a Send Invitations button that will allow you to send invitations to your reviewers. Click on this button straight away!
If the button is not there anymore, go to the Communication hub and create a New Message. Choose 'reviewers' as your recipient group in the first step, and set the reviewer status filter to Not Invited on the second step.
Step 3: Customise the invitation email
You can now customise the email subject and body text to reflect your requirements.
You can scroll down to update the signature and reply to email before hitting Next to send off the email.
Step 4: Preview the Email
On the next step you can send yourself a test email to see the content in your real inbox, if needed. Go Back to make changes or click Next if you are happy with the message.
Step 5: Send the email
The final step in the process is just to confirm you want to send your email. Click Send Email to send it and Back to move back a step in the process.
Step 6: Checking on the status of reviewers after sending out your invitations
On receipt of this email, your reviewers will be able to accept or decline their invitation. When a reviewer accepts their invitation, they will be able to login and choose their topics of expertise. You can monitor their status in the system, see our guide here.