This article will walk through the steps on how admins can assign (or remove!) accepted presentations into sessions in the programme hub.
Step 1: Open programme builder
Navigate to the Builder tab which is located in the Programme hub.
Step 2: Create a new session or open an existing session
You will see all sessions you have previously created in the programme builder. Click on a session to open it so you can add (or remove) accepted presentations to that specific session.
You can create a new session here, if needed. Check out the article here for full details on creating sessions in the programme hub.
Step 3: Navigate to the Presentations tab
Click on the Presentations tab to:
- assign accepted presentations to the session
- remove accepted presentations from the session
- change the order of presentations in the session
- modify the presentation times for specific accepted presentations
Step 4: Filter the presentations list (optional)
There is a search bar and really handy filters that will help you target specific content such as viewing only:
- presentations that have a specific decision type (e.g., viewing only posters)
- presentations that have a specific topic
- using the search bar to look for a specific author, presentation title or ID
Clicking on the More Filters option will give you even more filtering power.
In More Filters, you can:
- show presentations that are assigned to other sessions so you can schedule a presentation more than once
- view presentations by presenter registration status
- view presentations by decisions, reviewers and scores
- view presentations by submission format and topic
Step 4: Assign presentations to the session
You can assign a presentation to a session by hovering over its title and clicking the Add to Session button. You can also click on the More Details button to have a look at the content before assigning it, if needed.
Example: I am building a poster gallery session below. I used the format filter to view only posters and I can now quickly hover over each poster and add them all into the session.
Step 5: Change the order or remove presentations from a session
You may need to reorder the presentations in a session or possibly remove one if a group cannot attend.
You can move a presentation up or down in the running order by 'picking it up' with your mouse and dragging it into the correct position.
You can remove a presentation from a session by hovering over it with your mouse and then clicking on Remove from Session.
Step 6: Adding or changing specific presentation times within a session (optional)
You may want to share the specific start and end times for a presentation within a session. This can be done by enabling the presentation times option at the top of the Presentations tab.
You may not want to show the start and end times of individual presentations in a session.
Once enabled, you can apply logic that will impact the specific presentation times within the session. You can choose to:
- have all presentations have the same or different amounts of time to present
- set the length for the presentations
- add intervals between presentations (breaks)
Example 1:
I set the system to ensure that all presentations are the same length (15 minutes each) and that there is a 5 minute break in between each. All presentations now have specific start and end times applied to them.
Example 2:
In this case, I configured the system so that each presentation has a unique amount of time to present their work. I can now give each presentation it's own amount of time; and the system will automatically update the start and end times of all presentations based on these settings.
