Setting up and managing Safelist Access to your Event Space

Within the Event Space you have a number of different access options available to you. See here for more: Changing access levels for the event space and content.

This article will guide you through enabling Safelist Only access to your Event Space. A Safelist allows you to add the emails of a select group of people who can access your Event Space. 

Step 1: Navigate to the Access Tab

Once logged into Ex Ordo, click on Virtual Builder and then click on Access.

Step 2: Set the Access Restrictions to Safelist only

There are two different levels of access to the Event Space. You can set one or both to Safelist only. 

• Entry access allows people to see the schedule and submission content such as presentation titles, author names, and abstract text. It does not give access to virtual meeting rooms, videos or any files.  
• Media access allows people to see everything above, plus grants access to virtual meeting rooms, streaming videos and view or download files such as PDFs, Powerpoint, and Word documents. Videos can never be downloaded by attendees. 

Step 3: Create your Safelist

You can import your safelist in bulk using a CSV file or add a single email address on the Access tab. 

Managing Your Safelist

You can add new emails to the safelist at any time. You may need to remove an email from the safelist. This can be done by:

1. Going into the Virtual Builder
2. Opening the Access tab
3. Scrolling down and locating the email you need to remove using the search bar
4. Clicking the Delete button

Emailing Your Safelist

Admins can message everyone on their Safelist by:

1. Navigating to the Communication hub
2. Creating a new message
3. Selecting Safelist
4. Following the prompts to create and send out your message