When you need to add your fellow administrators you will see that there are several different roles that you can choose from. This article will explain the difference between these roles and what each one actually means in terms of the access and powers within the system.
Chairs and Assistants
Chairs and assistants both have complete control over the dates and settings of the system and can also edit submissions (or add them at any point), add reviewers, allocate and edit reviews, and send messages from the communication system.
The only difference between the two is that if you use the '[[ChairNames]]' macro in an email it would list the chairs, but not assistants. You can learn more about using macros in the Communication Centre here.
Track Chairs
Track chairs are limited to just the track(s) that they are added to so they can only contact reviewers and authors on their track, or make changes to submissions on their track. They cannot view or affect anything outside of their own track.
Only conferences which are running tracks (mini-conferences within the overall conference, not topics or themes) can add track chairs. You can find out more about tracks and the power that track chairs have in this article.
Data Viewers
Data viewers can see everything that you can see, but they cannot make any changes to the system. Functionally, they are otherwise the same as basic users.
Review Group Chairs
Using review groups, a conference chair can delegate the responsibility of managing the peer review process to individual review group chairs.
A review group chair can be responsible for:
- Inviting reviewers.
- Allocating reviewers to submissions.
- Re-assigning declined reviews to other reviewers.
- Reminding reviewers to complete their reviews.
- Submitting a final recommendation/report for each submission.
Essentially, the review group chair manages the peer review process for a given set of submissions and may be asked to submit a final report to the general chair or track chair. They cannot affect anything outside their assigned set of submissions.
Session Creators
Session Creators is role that can be assigned to track chairs. If used, the session creators can build sessions out of accepted submissions on their assigned track. Admins can then schedule the sessions. Check out this article to read more about session creators.