Before submissions can be allocated to reviewers, you will need to configure the reviewing system to match your review process. There are 4 main steps to be completed before you can Allocate submissions to Reviewers:
1. Complete the Configure Review menu (you must click through this menu before you can set up your decisions)
2. Complete the Setup Marking Scheme menu (you must click through this menu before you can set up your decisions)
3. Complete the Configure Acceptance menu (details in this article!)
4. Add Reviewers and either assign topics to them or invite them to pick their own topics
To get started, click on Configure Acceptance Settings on your Setup Review dashboard card.
Step 1: Decision Formats
This is where you should add your acceptance and rejection decision labels. You can:
- edit the decision labels by clicking into them and change the text
- add new decision labels by clicking into the placeholder label that read New Type
- disable the label by unchecking the box to the left-hand side
Important note for sites using the panels feature:
Ex Ordo automatically creates the labels that will be applied to accepted or rejected panels and panel contributions. You do not need to add these. Please add labels on this step for your individual submissions only.
Step 2: RSVP
Important note for sites using the panels feature:
You cannot use the RSVP feature if the panels feature is enabled on your system.
If enabled, authors can log into the system and confirm that someone will present their submission at the event. You can set an RSVP deadline and automate emails to authors who have not yet RSVPed 10 days, 3 days and 1 day before the deadline. Authors who have already confirmed or declined the RSVP will not be sent a reminder.
The RSVP feature is not registration. It is important to clearly communicate if authors are also expected to complete a registration for your conference.
There are a few key email templates to be aware of if using the RSVP feature. You can view them if RSVP is enabled in the Communication hub. They are located under the Author section of the Templates drop-down menu. You can edit these to include important information such as reminding authors to upload a final paper or register for your conference.
