---
title: Setting up decision types and RSVP
description:   Before submissions can be allocated to reviewers, you will need to configure the reviewing system to match your review process. There are 4 main steps to be completed before you can Allocate submiss
---

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1. [Knowledge Base - Support Documentation for Ex Ordo](https://help.exordo.com/?hsLang=en)
2. [Site Administrators](https://help.exordo.com/site-administrators?hsLang=en)
3. [Making decisions, notifying authors and collecting RSVPs](https://help.exordo.com/site-administrators?hsLang=en#making-decisions-notifying-authors-and-collecting-rsvps)

# Setting up decision types and RSVP

 

Before submissions can be allocated to reviewers, you will need to configure the reviewing system to match your review process. There are 4 main steps to be completed before you can Allocate submissions to Reviewers:

1\. Complete the [Configure Review](https://help.exordo.com/configuring-review?hsLang=en) menu  (you must click through this menu before you can set up your decisions)

2\. Complete the [Setup Marking Scheme](https://help.exordo.com/setting-up-the-marking-scheme?hsLang=en) menu (you must click through this menu before you can set up your decisions)

3\. Complete the Configure Acceptance menu (details in this article!)

4. [Add Reviewers](https://help.exordo.com/adding-reviewers?hsLang=en) and either [assign topics to them](https://help.exordo.com/updating-a-reviewers-topics?hsLang=en) or [invite them to pick their own topics](https://help.exordo.com/inviting-reviewers-to-choose-their-topics?hsLang=en)

 

 

To get started, click on **Configure Acceptance Settings** on your **Setup Review** dashboard card. 

 

![](https://help.exordo.com/hs-fs/hubfs/image-png-Apr-18-2025-11-00-15-6021-AM.png?width=670&height=385&name=image-png-Apr-18-2025-11-00-15-6021-AM.png)

 

 

### Step 1:  Decision Formats

 

This is where you should add your acceptance and rejection decision labels. You can:

- edit the decision labels by clicking into them and change the text
- add new decision labels by clicking into the placeholder label that read **New Type**
- disable the label by unchecking the box to the left-hand side

 

**Important note for sites using the panels feature:**

Ex Ordo automatically creates the labels that will be applied to accepted or rejected panels and panel contributions. You do not need to add these. Please add labels on this step for your individual submissions only.

 

![](https://help.exordo.com/hs-fs/hubfs/image-png-Apr-18-2025-11-25-13-9929-AM.png?width=670&height=537&name=image-png-Apr-18-2025-11-25-13-9929-AM.png)

 

 

### Step 2: RSVP

 

**Important note for sites using the panels feature:**

You ***cannot*** use the RSVP feature if the panels feature is enabled on your system.

 

If enabled, authors can log into the system and confirm that someone will present their submission at the event. You can set an RSVP deadline and automate emails to authors who have not yet RSVPed 10 days, 3 days and 1 day before the deadline. Authors who have already confirmed or declined the RSVP will not be sent a reminder. 

 

The RSVP feature is **not** registration. It is important to clearly communicate if authors are also expected to complete a registration for your conference. 

 

![](https://help.exordo.com/hs-fs/hubfs/image-png-Apr-18-2025-11-32-16-0889-AM.png?width=670&height=392&name=image-png-Apr-18-2025-11-32-16-0889-AM.png)

 

There are a few key email templates to be aware of if using the RSVP feature. You can view them if RSVP is enabled in the **Communication hub**. They are located under the **Author** section of the **Templates** drop-down menu. You can edit these to include important information such as reminding authors to upload a final paper or register for your conference. 

 

![](https://help.exordo.com/hs-fs/hubfs/image-png-Apr-18-2025-11-36-34-1414-AM.png?width=670&height=488&name=image-png-Apr-18-2025-11-36-34-1414-AM.png)

- [Site Administrators](https://help.exordo.com/site-administrators?hsLang=en#main-content)

    - [Conference hub - getting started and managing site settings](https://help.exordo.com/site-administrators?hsLang=en#conference-hub-getting-started-and-managing-site-settings)
    - [Exports and Reports](https://help.exordo.com/site-administrators?hsLang=en#exports-and-reports)
    - [Submissions](https://help.exordo.com/site-administrators?hsLang=en#submissions)
    - [Configuring your review settings](https://help.exordo.com/site-administrators?hsLang=en#configuring-your-review-settings)
    - [Adding and managing your list of reviewers](https://help.exordo.com/site-administrators?hsLang=en#adding-and-managing-your-list-of-reviewers)
    - [Allocating and Opening the Review](https://help.exordo.com/site-administrators?hsLang=en#allocating-and-opening-the-review)
    - [Managing the Review](https://help.exordo.com/site-administrators?hsLang=en#managing-the-review)
    - [Making decisions, notifying authors and collecting RSVPs](https://help.exordo.com/site-administrators?hsLang=en#making-decisions-notifying-authors-and-collecting-rsvps)
    - [Collecting new/edited content and copyrights from accepted authors](https://help.exordo.com/site-administrators?hsLang=en#collecting-new-edited-content-and-copyrights-from-accepted-authors)
    - [Programme hub: Creating your schedule](https://help.exordo.com/site-administrators?hsLang=en#programme-hub-creating-your-schedule)
    - [Ex Ordo Virtual](https://help.exordo.com/site-administrators?hsLang=en#ex-ordo-virtual)
    - [Panels](https://help.exordo.com/site-administrators?hsLang=en#panels)
    - [Registration](https://help.exordo.com/site-administrators?hsLang=en#registration)
    - [Book of Proceedings](https://help.exordo.com/site-administrators?hsLang=en#book-of-proceedings)
    - [Ex Ordo Mobile](https://help.exordo.com/site-administrators?hsLang=en#ex-ordo-mobile)
    - [Communication hub: Sending messages through Ex Ordo](https://help.exordo.com/site-administrators?hsLang=en#communication-hub-sending-messages-through-ex-ordo)
    - [People hub](https://help.exordo.com/site-administrators?hsLang=en#people-hub)
- [Authors](https://help.exordo.com/authors?hsLang=en#main-content)

    - [Initial Submissions](https://help.exordo.com/authors?hsLang=en#initial-submissions)
    - [Submitting a panel](https://help.exordo.com/authors?hsLang=en#submitting-a-panel)
    - [Panel contributions (submitting to an existing panel)](https://help.exordo.com/authors?hsLang=en#panel-contributions-submitting-to-an-existing-panel)
    - [Final Submissions and uploading Presentations](https://help.exordo.com/authors?hsLang=en#final-submissions-and-uploading-presentations)
    - [RSVP](https://help.exordo.com/authors?hsLang=en#rsvp)
- [Delegates](https://help.exordo.com/delegates?hsLang=en#main-content)

    - [Registration](https://help.exordo.com/delegates?hsLang=en#registration)
    - [Attending a virtual event](https://help.exordo.com/delegates?hsLang=en#attending-a-virtual-event)
    - [Accessing the mobile app](https://help.exordo.com/delegates?hsLang=en#accessing-the-mobile-app)
    - [Navigating the Ex Ordo Programme](https://help.exordo.com/delegates?hsLang=en#navigating-the-ex-ordo-programme)
- [Track Chairs](https://help.exordo.com/track-chairs?hsLang=en#main-content)

    - [Initial Submissions](https://help.exordo.com/track-chairs?hsLang=en#initial-submissions)
    - [Reviews: managing reviewers and the review](https://help.exordo.com/track-chairs?hsLang=en#reviews-managing-reviewers-and-the-review)
    - [Decisions and Final Submissions](https://help.exordo.com/track-chairs?hsLang=en#decisions-and-final-submissions)
    - [Communication hub: sending messages from Ex Ordo](https://help.exordo.com/track-chairs?hsLang=en#communication-hub-sending-messages-from-ex-ordo)
    - [Using the Virtual Builder (Session Creators Only)](https://help.exordo.com/track-chairs?hsLang=en#using-the-virtual-builder-session-creators-only)
- [Reviewers](https://help.exordo.com/reviewers?hsLang=en)
- [Review Group Chairs](https://help.exordo.com/review-group-chairs?hsLang=en#main-content)

    - [Preparing for the review](https://help.exordo.com/review-group-chairs?hsLang=en#preparing-for-the-review)
    - [Managing the review](https://help.exordo.com/review-group-chairs?hsLang=en#managing-the-review)
    - [Using the Communication Hub](https://help.exordo.com/review-group-chairs?hsLang=en#using-the-communication-hub)

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