Beta Feature: Skip, Reverse and Hide the Allocation

This beta feature is not currently available on all platforms. Please reach out to support@exordo.com with any questions.

There are 4 main steps to be completed before you can allocate or skip the review.

Complete the Configure Review menu (must be completed before you can set up your marking scheme)
Complete the Setup Marking Scheme menu
Complete the Configure Acceptance menu
If needed, Add Reviewers and either assign topics to them or invite them to pick their own topics

What does skip, reverse and hide the allocation do?

Some conferences would like to:

Simply assign decisions to all submissions on their site or on a specific track without having reviewers consider them first.
Re-run the allocation before opening the review to get different results.
Hide (pause) the review temporarily so reviewers cannot review, then reopen the review again when ready

Currently, the first two actions can be completed by the Ex Ordo engineering team only; and the third action is not possible. This beta feature enables admins to take these steps themselves.

Allocating submissions to reviewers:

Go to the Reviews hub
Ensure you are viewing the List of Submissions
Locate the Allocate button

IMPORTANT! If you have tracks enabled and are allocating track by track, please ensure you are looking at the correct track before taking this action.
Click on the Allocate button. You will see a pop-up with information about this action. Click Yes, Allocate to continue or No, Cancel if you are not ready.
The system will work on making assignments after you click Yes, Allocate. This may take some time, depending on the number of submissions. Grab a cup of tea and check back in a little later! If needed.
Once the allocation is complete, you can edit the allocation
You can then open the Review when ready! Check out below for details on opening your review.

Re-allocating submissions to reviewers:

Warning!

Re-allocating submissions will permanently remove the previous review assignments.

You may be unhappy with the allocation results for whatever reason. Not to worry! You can re-allocate by following the steps below.

Go to the Reviews hub
Ensure you are viewing the List of Submissions
Locate the Re-allocate Submissions button

IMPORTANT! If you have tracks enabled and are allocating track by track, please ensure you are looking at the correct track before taking this action.
Click on the Re-allocate Submissions button. You will see a pop-up with information about this action. Click Yes, Re-allocate Submissions to continue or No, Cancel if you are not ready.
The system will work on making assignments after you click Yes, Allocate. This may take some time, depending on the number of submissions. Grab a cup of tea and check back in a little later! If needed.
Once the allocation is complete, you can edit the allocation
You can then open the Review when ready! Check out below for details.

Opening the review:

Once you are happy with the review assignments, you can open the review:

Go to the Reviews hub
Ensure you are viewing the List of Submissions
Locate the Open Review button

IMPORTANT! If you have tracks enabled and are allocating track by track, please ensure you are looking at the correct track before taking this action.
Choose one of the following options in the pop-up:
1. Open Only - the review will open, but no emails will go to reviewers. You may need to email them separately so they know it's time to get started. Once you confirm this choice, your review will be open.
2. Email & Open - you will be brought into the communication hub and can follow the prompts to send assignments to reviewers. Once that email is sent, your review is open.
3. No, Cancel - the review will not be opened yet. You can come back and open it at another time.
Now it's time to manage your review.

Skipping the review to assign decisions:

You may not need any reviewers to give you their opinion on all submissions, or on a specific track. You can skip the review on all submissions or on a specific track by:

Go to the Reviews hub
Ensure you are viewing the List of Submissions
Locate the Skip Review button

IMPORTANT! If you have tracks enabled and are allocating track by track, please ensure you are looking at the correct track before taking this action.
Click on the Skip Review button. You will see a pop-up with information about this action. Click Yes, Re-allocate Submissions to continue or No, Cancel if you are not ready.
Your system or the specific track will be pushed into review. All submissions will appear in the Decisions Needed state, and you can apply decisions.

Hiding the review:

You may need to pause the review process. Hiding the review will prevent reviewers from seeing their assignments or continuing with their work. This is useful if you opened the review by accident and you don't want your reviewers to start the review just yet.

The review can be hidden before reviewers complete their reviews only. If one or more reviews have been completed, you cannot hide the review.

Go to the Reviews hub
Ensure you are viewing the List of Submissions
Locate the Hide Review button

IMPORTANT! If you have tracks enabled and are allocating track by track, please ensure you are looking at the correct track before taking this action.
Choose one of the following in the pop-up:
1. Hide Review - to bring your review back into the allocation stage, meaning reviewers cannot continue working. You can open it again later.
2. No, cancel - to keep your review open
You can then follow the steps above to open the review again.