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Site Administrators
The articles in this section are helpful to site administrators, specifically chairs and assistants.
Conference hub - getting started and managing site settings
- Setting up your conference
- Branding your conference
- Explaining administrator roles
- Adding administrators to the conference
- What is the short name of my conference?
- What is the timezone/time in Ex Ordo system?
- Conference workflow
- Setting profile access and email notifications
- Default country list
- Panels, Symposia and Pre-Organised Sessions on Ex Ordo
Exports and Reports
Submissions
- Using the Ex Ordo text editor
- Adding topics
- Preparation for submission closing
- Editing the Guide for Authors text
- What is the difference between papers, abstracts and extended abstracts?
- Collecting images with abstracts
- What does it mean when a submission is pending?
- Extending the submission deadline
- Setting the abstract word limit
- Using bulk actions
- Asking for additional information
- Filtering lists
- Collecting abstracts in multiple boxes
- Viewing submissions based on their topic
- Will authors automatically receive a submission receipt?
- Uploading a table
- Explaining tracks
- Can I have 'Other' as a topic?
- Editing a submission on behalf of an author
- Do I need topics?
- Limit authors to choose from only one topic group
- Submitting on behalf of someone else
- Adding late submissions
- Submission Import Service
- Setting up submissions
- Deleting Submissions from Lists
- Beta Feature: Editable Abstract Sections
Configuring your review settings
- Configuring review
- Blind review settings
- Setting up the marking scheme
- Allowing reviewers to decline reviews
- Enabling reviewer feedback for authors
- Explaining review groups
- Creating review groups and assigning submissions
- Removing a submission from a review group before the review starts
- Assigning submissions to a review group before the review starts
- Multiple review stages
- Accepting a submission without a review
- How does nepotism affect my review?
- Adding review group chairs to a review group
- Contacting my review group chairs
- Scoring categories for reviewers
- Reviewer responsibilities and tasks
- Hiding review scores from authors
- Ideas for your marking scheme (reviewer form)
Adding and managing your list of reviewers
Allocating and Opening the Review
Managing the Review
- Adding additional Review slots before and during the review
- Closing a review
- Moving a submission between review groups while review is ongoing
- Understanding progress on an individual review
- Reminding reviewers to complete reviews
- Re-open a review so further edits can be made
- Changing review assignments mid-review
- Opening and hiding the review
Making decisions, notifying authors and collecting RSVPs
Collecting new/edited content and copyrights from accepted authors
- Setting up final submissions
- Notifying authors to enter final submissions
- Getting copyright from accepted submissions
- Asking for additional information in the final submissions stage
- Collecting biographies and presentations
- What type of presentation files can be uploaded?
- Setting up the presentation workflow
- Viewing the uploaded presentations
Programme hub: Creating your schedule
- Manage your programme settings
- Creating a session or event
- Assigning, removing and reordering accepted presentations to sessions in the Programme hub
- Changing the default times of my sessions
- Choosing what content displays in the Programme
- Changing the length of the day in the Programme
- Checking your Programme for conflicts
- Displaying presentations in the Programme
- Exporting the conference Programme
- Displaying specific start and end times of presentations in the programme
- Using streams in my Programme
- Adding content manually to a session
- Display of submissions in your programme
- Including session chairs in your Programme
- Searching in the Programme
- Going live with your Programme
Ex Ordo Virtual
- Managing Presentation Questions
- Downloading a Session Pack as an Admin user
- Assigning content to a Venue
- Explaining and Creating Venues
- Adding Custom meeting links to your Session
- How to create and edit Stages
- Uploading a video recording to a Session
- How to create and customise your homepage
- Common Questions from Attendees
- Custom meeting links and Offline sessions
- How to email Virtual Presenters
- How to change stage managers already assigned to a stage day
- Adding a Stage Manager to a Stage
- Admin: Session Creators Explained
- Assigning Content to a Stage
- Explaining Content Bundles
- Planning your Virtual Event Schedule
- Creating a Content Bundle
- Practice sessions: Your Virtual Green Room
- Virtual Exports
- Creating Content in the Content Studio
- Adjusting your Content and View Options
- How to create and customise your Discover Page
- Changing Access Restrictions for the Event Space and Media
- Ex Ordo Virtual Glossary
- Setting up and managing Safelist Access to your Event Space
Panels
- Admin: Removing submission from a Panel
- Admin: Exporting Panel information
- Admin: Emailing Panel Organisers
- Admin: Emailing Authors who have contributed to Panels
- Admin: Adding Conveners into the Reviewers List
- Admin: Removing a Contribution from a Panel in Review
- Admin: Accepting a Contribution from a Rejected Panel
- Admin: Withdrawing or Deleting a panel
- Admin: Locating and Filtering Panels and Panel Contributions
- Admin: Submitting a Panel on behalf of the panel organiser
Registration
- Changing a registration on behalf of a delegate
- Connecting your Stripe account to Ex Ordo
- Can I add options for delegates to book accommodation?
- How to avoid scheduling unregistered presenters in your Programme
- Explaining the registration funnel
- Configuring your registration form
- Contacting a delegate directly
- Customising your Ex Ordo invoice
- Sending Invoices/Billing record to Delegates
- Test the registration workflow
- Registration overview in test mode
- Using pricing windows to offer different fee prices
- Will delegates automatically receive an email confirmation of their registration?
- Registrations: Getting Started
- How can I find out which presenters have not registered?
- Setting up a Stripe account
- Contacting delegates from communication hub
- Marking registration as paid
- Creating a discount code for delegates
- Managing cancellations
- Checking if a ticket is sold out
- Dealing with refunds
- Registration overview in live mode
- Register for the conference
- Register on behalf of a delegate, keynote or invited speaker
- Using Invoicing and Credit Notes
- Integrating your PayPal account with Ex Ordo
- Integration with Naylor
- What is Member Specific Pricing?
- Member specific pricing: Creating and Managing Manual Tags
- Members specific pricing: Assigning account holders tags created on Ex Ordo
Book of Proceedings
Ex Ordo Mobile
Communication hub: Sending messages through Ex Ordo
- Emailing Presenters
- Saving a draft mail
- Sending an email
- Sending a call for papers
- Contacting an author directly
- Message templates
- Resending a message
- Using macros to enter information in emails
- What is the communication hub and what do I use it for?
- How can I check if my email was sent successfully?
- What should my call for papers say?
- Uploading an attachment to an email
- What is the maximum number of recipients for an email?
- Notifying presenters of their presentation times